- name
- meeting-notetaker
- version
- 1.0.0
- description
- Fetch and present meeting notes from monday.com Notetaker, or show the next upcoming meeting with full context prep. Use when: asked to summarize a meeting, find notes from a meeting with a specific person, retrieve past meeting summaries, or asked about the next meeting. Trigger phrases: 'meeting notes', 'notes from meeting with X', 'last meeting with', 'summarize meeting', 'next meeting', 'what is my next meeting'.
Meeting Notetaker Skill
Load Local Context
CONTEXT_FILE="/opt/ocana/openclaw/workspace/skills/meeting-notetaker/.context"
[ -f "$CONTEXT_FILE" ] && source "$CONTEXT_FILE"
# Then use: $OWNER_EMAIL, $CALENDAR_ID, $GOG_CREDS, etc.Scope
This skill covers monday.com Notetaker meetings only. It does NOT fetch Zoom, Fathom, Fireflies, or other external recording services.
Trigger Phrases
- "meeting notes"
- "notes from meeting with X"
- "last meeting with X"
- "what happened in the meeting with X"
- "summarize meeting"
- "meeting summary"
- "next meeting"
- "what is my next meeting"
- "what do I have next"
Step 1 — Parse the Request
Determine search mode:
| Input | Mode |
|---|---|
| "last meeting" | Most Recent — no filter |
| "meeting with [Name]" | Person Search — use name as search term |
| "meeting about [Topic]" | Topic Search — use topic as search term |
| Specific date given | Date Search — filter by date after fetching |
| "next meeting" | Next Meeting Mode — see Step 1a below |
Step 1a — Next Meeting Mode
When triggered by "next meeting" or similar:
- Fetch calendar using direct Google Calendar API (NOT
gogCLI — broken on server). Use credentials from/opt/ocana/openclaw/.gog/credentials.jsonaccountowner. See owner-briefing skill for the full auth flow. - Find the next upcoming event — first event that starts after now
- Extract participants from the calendar event (attendees list)
- Search notetaker for past meetings with the same participants or title keywords:
get_notetaker_meetings(search="[participant name or meeting title keyword]", include_summary=true, include_action_items=true, include_topics=true, limit=3)- Format as Next Meeting Prep (see format below)
Next Meeting Prep Format
📅 Your next meeting:
[Meeting Title]
🕐 [Time] ([X minutes from now])
👥 [Participants]
🎯 Prep:
No history found with [Name] / OR:
Last meeting with [Name] ([date]):
• [Summary bullet 1]
• [Summary bullet 2]
• [Summary bullet 3]
✅ Open action items:
• [Action] — [Owner]If no past meetings found with the participants → skip the prep section and just show the meeting details. If no upcoming meetings today → report "No more meetings today".
Step 2 — Fetch Meetings
Use the get_notetaker_meetings MCP tool with these flags:
get_notetaker_meetings(
include_summary=true,
include_action_items=true,
include_topics=true,
search="<name or topic if provided>", # omit for "last meeting"
limit=5 # fetch a few to find the best match
)- For Most Recent: fetch with no search param, limit=1
- For Person/Topic Search: use the extracted name/topic as the
searchparam - For Date Search: fetch recent meetings and filter by date in output
Step 3 — Select the Best Match
If multiple meetings returned:
- Prefer the most recent one that matches the search intent
- If ambiguous (multiple meetings with same person), present a short list and ask which one
- If zero results → report "No monday.com notetaker meetings found for [X]"
Step 4 — Format the Output
📋 [Meeting Title]
📅 [Date] | [Duration if available]
👥 Participants: [Name1, Name2, ...]
Summary:
• [Point 1]
• [Point 2]
• [Point 3]
(up to 5 bullets — condense if longer)
💬 Topics Discussed:
• [Topic 1]
• [Topic 2]
✅ Action Items:
• [Action] — [Owner] (due: [Date if available])
• [Action] — [Owner]If any section has no data, omit it (don't show empty headers).
Example Output
📋 Product Roadmap Review
📅 March 28, 2026 | 60 min
👥 Participants: Netanel Abergel, Daniel K., Omri S.
Summary:
• Discussed Q2 priorities — AI features take top slot
• Agreed to delay the legacy migration to Q3
• Budget for external design resources approved
• Next milestone: beta release by May 15
💬 Topics Discussed:
• Q2 roadmap priorities
• Legacy migration timeline
• Design budget
✅ Action Items:
• Update roadmap doc with Q2 decisions — Netanel (due: April 2)
• Send design brief to freelancers — Omri (due: April 5)Step 5 — Offer to Create Action Items (Optional)
If action items were found, add at the end:
Want me to add these action items to your monday.com board?If owner says yes:
- Use
monday-api-mcp__create_itemto create items on the relevant board - Set owner and due date columns from the action item data
- Confirm creation with item names
Error Handling
| Situation | Response |
|---|---|
| No meetings found | "No monday.com notetaker meetings found for [X]" |
| Search returns ambiguous results | List top 3 options with dates, ask which one |
| Meeting found but no summary/topics | Show what's available, note "Summary not available for this meeting" |
| Tool error | Report as BLOCKED: "Could not fetch meeting notes — notetaker service unavailable" |
Notes
- Language: Respond in the same language the request was made in (Hebrew → Hebrew, English → English)
- Recency: Always prefer the most recent matching meeting unless owner specifies otherwise
- Access: Uses
access: "OWN"by default — fetches owner's own meetings. Useaccess: "ALL"only if owner asks about a meeting they weren't in. - No transcript by default: Don't fetch the full transcript unless explicitly asked (large payload, high token cost)