Meeting Insights Analyzer
Analyze meeting transcripts to uncover communication patterns and actionable feedback.
When to Use
- Analyzing communication patterns across meetings
- Getting feedback on leadership/facilitation style
- Identifying conflict avoidance behaviors
- Understanding speaking habits and filler words
- Tracking improvement over time
- Coaching team members on communication
Pattern Recognition
Conflict Avoidance
- Hedging language ("maybe", "kind of", "I think")
- Indirect phrasing instead of direct requests
- Changing subject when tension arises
- Agreeing without commitment ("yeah, but...")
Speaking Ratios
- Percentage of meeting spent speaking
- Interruptions given and received
- Average speaking turn length
- Question vs. statement ratio
Filler Words
- Count "um", "uh", "like", "you know", "actually"
- Frequency per minute or speaking turn
- Situations where they increase
Active Listening
- Questions referencing others' points
- Paraphrasing or summarizing
- Building on contributions
- Clarifying questions
Leadership & Facilitation
- Decision-making approach (directive vs. collaborative)
- How disagreements are handled
- Inclusion of quieter participants
- Time management and agenda control
Analysis Output Format
# Meeting Insights Summary
**Analysis Period**: [Date range]
**Meetings Analyzed**: [X meetings]
## Key Patterns Identified
### 1. [Pattern Name]
- **Observed**: [What was seen]
- **Impact**: [Why it matters]
- **Recommendation**: [How to improve]
### [Pattern Example]
**[Meeting Name]** - [Timestamp]
**What Happened**:
> [Actual quote from transcript]
**Why This Matters**:
[Explanation of impact]
**Better Approach**:
[Specific alternative]
## Speaking Statistics
- Average speaking time: X% of meeting
- Questions asked: X per meeting
- Filler words: X per minute
- Interruptions: X given / Y received
## Next Steps
1. [Concrete action]
2. [Concrete action]Getting Transcripts
| Source | How to Get |
|---|---|
| Zoom | Enable cloud recording with transcription |
| Google Meet | Use auto-transcription, save docs |
| Fireflies.ai | Export transcripts in bulk |
| Otter.ai | Export and store locally |
Best Practices
- Use consistent naming:
YYYY-MM-DD - Meeting Name.txt - Review monthly or quarterly for trends
- Focus on one improvement area at a time
- Keep sensitive meeting data local
Common Analysis Requests
- "When do I avoid difficult conversations?"
- "How often do I interrupt others?"
- "What's my speaking vs. listening ratio?"
- "Do I ask good questions?"
- "How do I handle disagreement?"
- "Am I inclusive of all voices?"
- "Do I use too many filler words?"