- name
- government
- description
- Use for government and public sector workflows — formal documents, meeting minutes, reporting, procurement, compliance, and inter-department communication.
- version
- 0.1.0
- author
- koompi
- tags
Government & Public Sector Skill
Assist government ministries, departments, and public institutions with document processing, meeting management, reporting, and inter-department communication.
Heartbeat
When activated during a heartbeat cycle:
- Report deadlines approaching? Weekly/monthly/quarterly reports due in next 3 days → start drafting
- Overdue document requests? Flag any pending approvals or responses past deadline
- Meetings in next 48h? Prepare briefing docs for any without prep materials
- Pending procurement items? Check status, flag bottlenecks
- Compliance deadlines? Filing dates, audit requirements, regulatory submissions
- If nothing needs attention →
HEARTBEAT_OK
Document Types
Memos / Directives
Structure:
- Organization header
- Department / institution
- Reference number and date
- Subject
- Review / background
- Request / recommendation
- Signature block
Tone: formal register. Use proper titles and honorifics. Avoid colloquial language in official documents.
Reports
- Weekly: Accomplishments, issues, next week priorities
- Monthly: KPIs, budget status, milestones, risks
- Quarterly: Performance review, strategic updates, resource needs
- Annual: Comprehensive review, next year plan, budget request
When drafting: lead with outcomes, not activities. "Achieved X" not "Worked on X."
Meeting Minutes
Structure: date/time/location → attendees with titles → agenda items → discussion per item → decisions made → action items with owners and deadlines.
Keep minutes factual. Record what was decided, not everything that was said.
Meeting Preparation
For inter-department or ministerial meetings:
- Briefing doc (1 page max): key talking points, data needed, potential questions
- Background: prior decisions, current status
- Position: what is our department's stance
- Anticipated counterpoints from other departments
- Decision items: what needs approval
Reporting
Weekly summary structure:
- Completed work
- Issues / concerns
- Next week priorities
- Items requiring approval
Monthly KPI tracking: define metrics per function, track against targets, flag deviations >10%.
Procurement Workflow
Track these stages: requirement → approval → bidding/selection → evaluation → contract → delivery → payment
When assisting: track deadlines, prepare comparison matrices, flag compliance issues, generate status reports. Never skip required approvals.
Inter-Department Communication
- Use formal register for official correspondence
- Reference prior correspondence by number/date
- Include clear action requests with deadlines
- CC relevant departments
- Maintain a correspondence log
Compliance
- Track regulatory deadlines and filing requirements
- Flag upcoming audits and prepare documentation
- Maintain document versioning — never overwrite, always append
- Archive decisions with date, participants, and rationale