- name
- dvsa-tc-audit-readiness-operator-licence-uk
- description
- Builds DVSA/Traffic Commissioner “show me” audit readiness checklists and evidence indexes. USE WHEN preparing for audits or operator licence scrutiny.
DVSA & Traffic Commissioner Audit Readiness (UK)
PURPOSE
Produce “show me” readiness materials: today’s checklist, an evidence index, and a gaps register aligned to operator-licence sensitivity and audit expectations.
WHEN TO USE
- “Prep me for a DVSA visit and give me a checklist for today.”
- “Create a customer audit response pack for [CUSTOMER] and list gaps.”
- “Build an evidence index for operator licence compliance.”
- “What should we have ready to show an auditor today?”
DO NOT USE WHEN…
- The request is generic compliance chat with no artefact needed.
- Pure operations/customer service requests (routes/pricing/performance) not compliance-led.
INPUTS
- REQUIRED:
- Audit context (DVSA visit / TC inquiry readiness / customer audit) and date - Scope: which depot/operating centre/fleet, and period (e.g., last 28/90 days)
- OPTIONAL:
- Your internal SOPs/policies (paste text) and retention rules - Prior audit findings/actions
- EXAMPLES:
- “DVSA site visit today at Depot X; need show-me checklist and evidence index.”
OUTPUTS
dvsa-visit-today-checklist.mdaudit-evidence-index.md(Excel-ready table)gaps-register.md- Success criteria:
- Practical, checkable items - Clear “where to find it” references - Highlights operator licence sensitivities (without legal claims beyond your policy text)
WORKFLOW
- Confirm audit type and scope.
- IF missing → STOP AND ASK THE USER for audit type, depot/fleet, and time period.
- Generate today’s “show me” checklist using
assets/dvsa-visit-today-checklist-template.md. - Build an evidence index (what, where stored, owner, retention, last updated) using
assets/audit-evidence-index-template.md. - Identify likely gaps:
- Mark unknowns as “Gap – confirm source/owner”. - Output gaps-register.md via assets/gaps-register-template.md.
- Operator licence sensitivity:
- Add a short section referencing references/operator-licence-sensitivity-placeholders.md and map to your internal policies.
- If the user wants edits to existing files → ASK FIRST.
OUTPUT FORMAT
# dvsa-visit-today-checklist.md
Audit type:
Scope:
Date:
## Immediate readiness (today)
- …
## Documents to pull (and where)
- …
## People/process readiness (“show me”)
- …
## Known risks / sensitivities
- …SAFETY & EDGE CASES
- Don’t invent retention periods or legal duties; ask for internal policy text if needed.
- If asked for “is this legal?”, stop and request the precise records and desired output artefact.
EXAMPLES
- Input: “DVSA visit today”
- Output: checklist + evidence index + gaps register for rapid action